Black Former Student Committee
Infrastructure Proposal Document
Prepared By
Kenneth E.
Robinson
Class
‘93
Point of Contact
Kenneth Robinson
972.237.0695 Office
Document Summary
Overview
The
purpose of this document is to serve as the initial effort in the creation of
the Texas A&M Black Former Student Committee (hereafter referred to as
BFSC).
The
purpose of BFSC will be to work in conjunction and cooperation with the Association
of Former Students and to encourage involvement and participation in University
issues/affairs among its members. Also,
BFSC will work closely with the Association of Former Students and Texas
A&M University on matters of specific concern to Blacks at Texas A&M.
It
is the intention for this committee to be the primary voice on issues and
matters concerning black students, former and current.
Black Former
Student Committee (BFSC)
PACBI
Today,
the President’s Advisory Board on Black Issues (PACBI) exists as the only
recognized body of Black Former Students.
However, there is not much structure or accountability in its present
form. It is recommended that this group
be merge with or replaced by BFSC. The
Executive Board of the BFSC, along with any additional designees (other active
members of BFSC) appointed by the President of the University, will fulfill the
function of PACBI.
Initial Goals
The primary goal of the Charter/First Executive Board will be to solidify the structure of BFSC by making all designated committee appointments, developing an action agenda, and drafting a constitution and by-laws. Also, it is intended for this committee to be an extension of the Association of Former Students. Therefore, the Executive Board will be expected to follow the proper protocol to transition/integrate BFSC into the Association of Former Students.
Reunions
BFSC will also be responsible for planning a Black Former Student Reunion every other year. The Reunion will also serve as a Convention of the general body of the Black Former Students. Pending legislation and any other issues will be presented and voted on at the Reunion/Convention. The 2001 Reunion in February will serve as the venue to elect the first Executive Board of BFSC.
Executive Board
Summary
The
Executive Board will be the governing body of BFSC and thereby the
representative voice of Black Former Students.
It is recommended that the Executive Board be elected by the general
body every other year at the Reunion.
Positions
President
The President is the primary representative of the Black Former Students. He/She will develop the agenda for the committee and execute the will of the general body.
Vice President
The Vice President is the secondary representative of the Black Former
Students. He/She will serve in the
capacity of President in the absence of the President.
Recording
Secretary
The Recording Secretary will keep printed records of all official BFSC
business.
Corresponding Secretary
The Corresponding Secretary will be responsible for disseminating and receiving news/events/information to/from BFSC members as well as entities outside of BFSC.
Treasurer
The Treasurer will maintain and manage any financial accounts/funds held
by the committee. He/She will also be
responsible for preparing a budget for the committee.
Financial
Secretary
The Financial Secretary will be responsible for collecting donations/dues
from BFSC members. Also, he/she will be
responsible for remitting funds to the Association of Former Students to ensure
active status of BFSC members.
Parliamentarian
The Parliamentarian will be responsible drafting the constitution and
by-laws. He/She will also be the final
authority on Robert Rules of Order (which will govern BFSC meetings).
Student Liaison
The Student Liaison will be the contact person in BFSC for current
students to relay issues/concerns.
University
Liaison
The University Liaison will be the contact person in BFSC for University
Officials/Staff to relay issues/concerns.
Committee Chairs
Summary
Committee Chair positions have been included to
handle various functions of BFSC that are not explicitly or inherently covered
by Executive Board positions. The
President of BFSC will appoint all committee positions. Any active member of BFSC can serve on any
committee under the Committee Chair.
Positions
Programs/Community
Service Chair
This committee chair along with his/her committee members will develop
and execute approved programs, productions, and community service events
sponsored by BFSC.
Fundraising
Chair
This committee chair along with his/her committee members will be
responsible for raising funds for BFSC or designated
charities/organizations.
Reunion Chair
This committee chair along with his/her committee members will plan and
manage a Black Former Student Reunion every other year.
Social
Activities Chair
This committee chair along with his/her committee members will organize
all social events/activities sponsored by BFSC.
Historian/Archives
Chair
This committee chair along
with his/her committee members will maintain a history of the committee,
photograph/video all events, and be responsible for the archiving of any items,
documents, and/or property of BFSC.
Media Chair
This committee chair along
with his/her committee members will produce a BFSC newsletter and maintain the
BFSC website: http://www.blackaggies.org
Conclusion
As stated earlier in this document, this draft is the first step in laying the foundation to organize the Black Former Students of Texas A&M. The job of the first elected Executive Board will be a tough one, for they will be tasked with bringing this vision to fruition.
An announcement of all committee positions will be made in the Black Aggie Newsletter, the Black Aggie Website, and at the Pre-Reunion Socials. Black Former Students will be encouraged to announce their desire/candidacy immediately.
It is our hope that this is the first step in making life at Texas
A&M University more enjoyable, involved, and enriched for black former and
current students.